Minutes

2016-2017 Senate Meetings

All meetings are scheduled from 3:00 pm to 5:00 pm

Dates of Senate meetings are subject to change based on legislative means.

October 5, 2016
Location: TBD
Agenda  |  Minutes  |  Watch

Senate Executive Committee Minutes - May 4, 2016

 DRAFT

Senate Executive Committee Meeting
Wednesday, May 4, 2016
3:00 – 5:00 pm
Ford Alumni Center Room 403

Attendance can be found at the bottom of the page.

Call to Order: 3:08 pm

Minutes: April 13, 2016. No changes were suggested for the minutes, so they were approved as posted.

New Business:

Review May 11 Senate agenda:

US14/15-40: To Promote Representative Attendance at Senate Meetings; Senate
Executive Committee

President Randy Sullivan noted that this modification to the Senate ByLaws which passed during Fall Term is due to expire after the last Senate meeting of Spring Term. Usage data suggests that there have been about two “substitute senators” present at each meeting, since the measure was implemented. SEC members recommended that the bylaws change be made permanent by re-passing the original legislation minus Section 2.3. 

US15/16-29: Repeal of Obsolete OUS Academic Policies; Senate Curriculum Matters Policy Working Group and the Senate Executive Committee

President Sullivan noted that this is the “batch repeal” that was discussed at the April 20 Senate meeting.

US15/16-27: Revision of Academic Classification and Rank policy; Senate Employment Matters Work Group and Senate Executive Committee

President Sullivan reported that a minor change has been made to this policy to “grandparent” in current Librarians, but noted that the university will not be conferring such titles on Librarians in the future.

US15/16-28: Revision of Sabbatical Leave policy; Senate Employment Matters Work Group and Senate Executive Committee

President Sullivan noted that this is an effort to align university policy with the faculty collective bargaining agreement, so that all faculty, including those at the Law School who are outside the CBA are treated the same for sabbatical leave purposes.

US15/16-24: Class Overlap Policy; Undergraduate Council

President Sullivan explained that the UO currently has no policy regulating when a course can be counted as fulfilling more than one graduation requirement. Frances White said the proposed policy would allow the department offering a major or minor to decide what courses from other departments it will allow to be counted for its degree. SEC members made several revisions to the wording of the policy, including renaming it the “Major/Minor/Certificate/Program Course Overlap Policy”.

US15/16-25: Scheduling of Examinations Policy; Undergraduate Council and Senate Executive Committee

President Sullivan reminded committee members that the Senate dealt with final examination scheduling conflicts last year. Now there is a problem with instructors holding mid-term exams outside of the normal schedule, which is creating conflicts with other mid-terms and evening classes. The proposed policy would apply the rules used for final exams to mid-term exams.

US15/16-23: Responsible Employee Policy; Committee on Sexual & Gender-Based Violence (CSGBV)

President Sullivan reviewed the latest version of the policy. Helena Schlegel announced that the ASUO opposes the policy, because it was developed without sufficient student input. She recommended that another meeting of the CSGBV be held, so non-committee members could offer their perspectives. SEC members discussed the status of the current emergency policy and what would happen if the Senate fails to adopt a regular policy before the end of the academic year. President Sullivan said he would keep the proposal on the Senate’s agenda, but noted that it could be postponed or amended, such as by adding a required training program for faculty who want to be considered confidential.

Recap of April 27 Town Hall:

Gina Psaki reported that she is working with Senate Executive Coordinator Betina Lynn to review notes from the Town Hall meeting. She will then produce a summary that will be shared with UO President Schill and the Board of Trustees. Jennifer Freyd said she would be following up on remarks from a faculty member about how cheerleaders may have been treated. President Sullivan said he has received some response to his suggestion that a Campus Club be established to allow for public discussion of issues facing the university.

Update from Committee on Committees on IAC revision proposal:

Vice President Bill Harbaugh reported that the current proposal involves converting the Intercollegiate Athletics Committee (IAC) from a Senate committee with oversight responsibilities into a presidential advisory group called the Intercollegiate Athletics Advisory Committee (IAAC). The Committee on Committees reviewed the issue with Andy Karduna, the IAC chairperson, but it doesn’t appear the proposal will be placed in front of the Senate before the academic year concludes.

Senate Awards:

SEC members affirmed that the full Senate would vote on all awards recommended by awards committees. They also voted to present the Senate’s 2015-16 Shared Governance, Transparency, and Trust award to Bill Harbaugh.

Reports: None

Announcements: President Sullivan announced that there was no need to hold the Senate Executive Committee meetings scheduled for May 18, so this will be the last one for the year.

Discussion: None

Adjourn: 5:00 pm

Senate Executive Committee Members 2015-2016        Meeting: 5/04/16

Name

Unit

Present

Absent

Excused

Randy Sullivan

Senate President

X

 

 

Bill Harbaugh

Senate Vice President

X

 

 

Rob Kyr

Immediate Past President

 

X

 

Frances White

Academic Council Chair

X

 

 

Richard Margerum

Faculty Senator - PPPM

X

 

 

Regina Psaki

Faculty Senator –              Romance Languages

X

 

 

John Bonine

Faculty Senator - Law

 

 

X

Jennifer Freyd

Faculty Senator - Psychology

X

 

 

Carol Stabile

Senate Appointee – Women’s and Gender Studies

 

X

 

TBD

NTTF

 

 

 

Larissa Ennis

OA Council Chair/Designee

X

 

 

Stephanie McGee

OA Senator –                        Human Resources

X

 

 

Theodora Ko Thompson

Classified Staff Senator – Admissions

X

 

 

Greg Bryant

Officer of Research Senator

X

 

 

Max Burns

Student Senator

 

X

 

Helena Schlegel

ASUO President

X

 

 

James West

ASUO University Affairs Coordinator

 

X

 

Melissa Redford

Faculty Advisory Council      Co-Chair

 

X

 

Mandy Chong

Erb Memorial Union

 

 

X

Betina Lynn

Senate Executive Coordinator

X

 

 

Paul Simonds

Parliamentarian

X

 

 

Guests: Chuck Triplett, Kurt Willcox

IAC Minutes 5-9-16

DRAFT

Intercollegiate Athletics Committee Meeting
Monday, May 9, 2016
1:00 – 2:15 pm
Education 276

Present: Andy Karduna, Ben Hansen, Elizabeth Skowron, Anita Weiss, Merle Weiner, Lisa Levitt, Jack Boss, Chris Sinclair, Laura Leete, Chas Cassidy, and Tim Gleason.

Guests: Kurt Willcox (Minutes Recorder)

Chair Andy Karduna called the meeting to order at 1:05 pm and noted that a quorum was present.

Review of Proposed Revision to the Name, Purpose, Responsibilities, and Membership of This Committee

Karduna reported on his meeting with the Senate’s Committee on Committees about the proposed revision to the committee’s charge and structure. He said the Senate and Committee on Committees are very busy with end-of-year activities and are not interested in trying to push through a controversial revision of the IAC in the time remaining. Laura Leete added that the Committee on Committees is also concerned that converting the IAC from a Senate committee into a presidential advisory group would be unacceptable to most senators. (Original Revised Charge and Amended Revised Charge)

Karduna said he had also discussed leadership of the IAC with Senate President Randy Sullivan and Vice President Bill Harbaugh. The IAC is supposed to select a chair this month for next academic year, but the student government is asking the Senate leaders to hold off until fall when student representatives will be able to participate. So, the recommendation is to establish a temporary executive committee that can meet during the summer and make plans for Fall Term. After some discussion, it was decided to call a meeting of continuing and newly-elected IAC members for some time in June to establish an executive committee (without electing a chair) that can operate over the summer. Karduna offered to put the meeting together and to work with the new executive committee.

Report from the Faculty Athletics Representative – Tim Gleason

Tim Gleason reviewed with committee members the formal report he had previously distributed and presented to the University Senate. He noted that in terms of academic choices and performance, student athletes look very much like the rest of the student body. He said there is no such thing at the UO as a major that is populated mainly by student athletes.

Committee members discussed a variety of academic issues that involve student athletes, such as the reasons many choose to major in General Social Science and the potential “limitations” of that degree for graduate work; the fact that student athletes must select a major more quickly than other students, in order to meet NCAA progress toward degree requirements; the difficulty some student athletes have in getting needed courses for their majors, because they aren’t offered in the morning when the student athlete is able to take classes; how the increasing emphasis on group work and collaboration in many fields of study is problematic for student athletes who regularly miss classes because of competitions; and the availability of career guidance resources for the great majority of student athletes who will not become professional athletes.

IAC Annual Report

Karduna noted that he will need to provide the University Senate with a report soon on the committee’s past year’s activities and asked for suggestions on what to include. Responses included emphasizing the group’s accomplishments, such as getting Athletic Department representatives to resume meeting with the committee; the need to study the heavy time demands placed on student athletes due to practices and competitions; expanding the committee’s focus to include both club sports and the mental health of student athletes; and ensuring that the IAC retains its role as a primary advocate for student athletes.

Adjourn:

Meeting adjourned at 2:15 pm.

 

Senate Minutes - 05-25-2016

DRAFT

University Senate Meeting
Wednesday, May 25, 2016
3:00-5:00 pm
Knight Library Browsing Room

Attendance can be found at the bottom of the page.

1. Call to Order: 3:07 pm

2. Approval of Minutes:

2.1 May 18, 2016. Seeing no one interested in modifying the minutes, President Sullivan declared them accepted as currently posted on the Senate website.

4. New Business:

S.1 [Suspension of the Rules] Report: "Academic Continuity;" Academic Integrity Taskforce

Frances White described the various concerns about grading and academic integrity that arose during the Graduate Teaching Fellows Federation (GTFF) strike in late 2014. The task force that was formed to look into these concerns included Ron Bramhall, Joe Lowndes, and White. They met with a wide range of campus groups, developed a series of recommendations for how the university should respond academically to emergencies, and presented their report to the Academic Council. Their key recommendation is that the Academic Council be contacted immediately during an emergency. White said the deans have asked for further details on how the university should be responding academically to particular types of emergencies, so the Academic Council will continue its discussions next school year. White presented the report to the Senate and noted that it is posted on the Senate website.

4.1 US15/16-30: Addendum to Spring 2016 Curriculum Report: Minor Changes to the MA/MS in Folklore: Public Folklore track; Frances White (Anthropology), Chair of the Curriculum Committee

Frances White reviewed the various small adjustments being made to the Spring 2016 Curriculum Report that the Senate approved at its May 18 meeting.

Presented by: Frances White. Second: Not needed, since motion is coming from a committee.

Vote on report addendum: Motion passes overwhelmingly.

4.2 US14/15-40: To Promote Representative Attendance at Senate Meetings; Senate Executive Committee

President Sullivan reviewed the Senate’s experience with this bylaw revisions that was passed during Fall Term 2015, but which had a Spring Term 2016 sunset provision. He said it hadn’t been used extensively, but when it was it had worked well. Sullivan said the proposed motion would make this “substitute senator” provision a permanent part of the Senate Bylaws. He noted that, as a bylaws change, it would require a 2/3 vote to pass. Colin Koopman pointed out that there is nothing in the bylaws change that states specifically how far in advance of a meeting a senator needs to announce who her/his substitute will be. Sullivan said that he would interpret the bylaws stipulation that notice be provided “as far in advance as possible” to mean any time up until the gavel falls to convene the Senate meeting.

Presented by: Senate Executive Committee. Second: Not needed, since motion is coming from a committee.

Vote on bylaws amendment: Motion passes unanimously.

4.3 US15/16-31: Announcement and Confirmation of Spring 2016 Committee Appointments; Committee on Committees

Vice President Bill Harbaugh described the significant amount of work performed by the Committee on Committees in matching people up with committee assignments they were interested in. The list of appointments has been posted on the Senate website and it was displayed for those in attendance to review. Harbaugh noted that there are still a few vacancies that will need to be filled and he asked that anyone who feels they have been slotted into the wrong committee to contact him. President Sullivan praised all those who had volunteered for committee service, either by appointment or election, because of the time commitment involved and the difficulties it can cause in the performance of their regular work responsibilities.

Presented by: Committee on Committees. Second: Not needed, since motion is coming from a committee.

Vote on committee appointments: Motion passes unanimously.

4.4 Election of the Senate President-elect (Vice President) for 2016-2017

Two candidates were nominated for President-Elect/Vice President. They are:

Chris Sinclair, Associate Professor of Mathematics

Rich Margerum, Professor of Planning, Public Policy, and Management; Department Head

Both candidates had posted statements on the Senate website. They each spoke to the Senate and explained their interests and priorities, their backgrounds, and why they were seeking election. They also answered questions from senators.

The candidates left the room and voting was accomplished by a showing of hands.

Results: Sinclair – 20; Margerum – 12. Chris Sinclair was welcomed as the new Senate Vice President.

4.5 Year-end remarks by UO President Schill

President Michael Schill expressed support for shared governance and thanked Randy Sullivan for his leadership of the Senate. Schill reviewed some of the reasons he’s optimistic about the university’s future – plans to hire 20 new tenure-track faculty, three new deans and a new vice president for research, a new associate vice provost for student success, improvements in diversity, and a solid core of executive administrators. He said there will be a net gain of 60 graduate students next year and that $3.1 million in administrative savings will be used to recruit top faculty and make big investments in our IT infrastructure. Schill cited a range of accomplishments, including admitting a freshman class with a higher GPA, improved academic advising, a better Title IX investigation system, completion of the strategic and IDEAL frameworks, contract settlements with SEIU and United Academics, reaching the halfway mark in the UO’s $2 billion capital campaign, and improved relations between Johnson Hall and the University Senate.

Schill also remarked about the challenges still facing our university, such as the need for greater resources that can be devoted to faculty and research, student success, and diversity. He pointed out that the State of Oregon is projecting a $1.2 billion deficit for the 2017-19 biennium and said this will result in cutbacks for higher education unless the situation is turned around. This is also why, he said, we will continue to emphasize philanthropy, tuition increases, and realignment of resources.

Other challenges include the need to build modern science facilities, so we can attract top scientists; the importance of settling the GTFF contract without a strike; keeping students safe at all times, particularly those students in fraternities and sororities; increasing diversity, equity, and inclusion for all campus constituencies, including among top administrators; and completing work on the demands raised last year by the Black Student Task Force.

President Schill presented President Sullivan with an engraved gavel to thank him for his service as Senate president.

4.6 UO Senate Award for Shared Governance, Transparency, and Trust: Bill Harbaugh, Professor (Economics)

President Randy Sullivan described the purpose and history of this award. He introduced Bill Harbaugh and explained why the Senate Executive Committee had selected him to receive it. Harbaugh accepted the award, thanked the Senate, and offered his own remarks. (Photos of all recipients and their remarks will be posted in the Awards section of the Senate website.)

4.7 UO Senate Classified Staff Leadership Award: Dorothy Attneave, Campus Planning, Design & Construction

Senator Theodora Ko Thompson described the purpose and history of this award and explained why the classified staff senators had selected Dorothy Attneave. Thompson noted that Attneave was away visiting family and unable to attend the presentation. Attneave had therefore arranged for the SEIU Labor Choir, which she directs, to perform in her absence. Lois Yoshishige read brief introductory remarks from Attneave and led the choir in a labor history song called, “The Working Folks on Strike!” (Photos of all recipients and their remarks will be posted in the Awards section of the Senate website.)

4.8 UO Senate Wayne T. Westling Award: Robert Kyr, Professor (School of Music & Dance)

Vice President Bill Harbaugh described the purpose and history of this award. He introduced Robert Kyr and explained why the Committee on Committees had selected him to receive it. Kyr accepted the award, thanked the Senate, and offered his own remarks. (Photos of all recipients and their remarks will be posted in the Awards section of the Senate website.)

4.9 UO Senate Officers of Administration Leadership Award: Kimberly Johnson, Office of Academic Advising

Senator Keith Frazee described the purpose and history of this award. He introduced Kimberly Johnson and explained why the OA senators had selected her to receive it. Johnson accepted the award, thanked the Senate, and offered her own remarks. (Photos of all recipients and their remarks will be posted in the Awards section of the Senate website.)

4.10 Passing of the Gavel to the Incoming Senate President Bill Harbaugh (Economics); Randy Sullivan (Chemistry), Outgoing Senate President

Paul Simonds welcomed Sullivan into the “Dead Presidents’ Society”, an august group made up of all former presidents of the modern University Senate. Simonds, as the first former Senate president, described himself as the “deadest of the dead presidents”.

Randy Sullivan thanked all who had contributed to a successful year in the University Senate. In particular, he thanked all the senators for their hard work; Chuck Triplett for his efforts on the ongoing policy turnover project; and UO President Michael Schill for treating him as a colleague. Sullivan then welcomed new President Bill Harbaugh and presented him with a gift and the Senate gavel.

5. Open Discussion: None

6. Reports: Academic Continuity report handled earlier

7. Notice(s) of Motion: None

8.   Other Business: None

9.   Adjournment: 5:00 pm

Senate Awards Reception - same location

Attendance:

University Senate Members    2015-16         Date: May 25, 2016

Senators

Pres

Abs

Exc

Senators

Pres

Abs

Exc

CAS – Natural Sciences

 

 

 

Librarians

 

 

 

Jeff Cina

X

 

 

Victoria Mitchell

X

 

 

John Conery

X

 

 

Edward Teague

X

 

 

Dejing Dou

X

 

 

 

 

 

 

Jennifer Freyd

 

 

X

Lundquist College of Business

 

 

 

Weiyong He (Sub: Sinclair)

 

 

X

Robin Clement

X

 

 

Ken Prehoda

 

X

 

Jennifer Ellis

X

 

 

Michael Price

X

 

 

 

 

 

 

Reza Rejaie

 

 

X

School of Music and Dance

 

 

 

Hans Dreyer

X

 

 

Alexandre Dossin

 

 

X

 

 

 

 

Idit Shner 

 

X

 

CAS – Social Sciences

 

 

 

 

 

 

 

Jane Cramer

X

 

 

Clark Honors College

 

 

 

Michael Dreiling

X

 

 

Monique Balbuena

X

 

 

William Harbaugh

X

 

 

 

 

 

 

Craig Parsons

X

 

 

Other Academic Units

 

 

 

Peter Walker

X

 

 

Edward Davis

X

 

 

 

 

 

 

 

 

 

 

CAS – Humanities

 

 

 

Officers of Administration

 

 

 

Jane Averill

X

 

 

David Espinoza

X

 

 

Dianne Dugaw

X

 

 

Keith Frazee

X

 

 

Colin Koopman

X

 

 

Stephanie McGee

X

 

 

Geraldine Poizat-Newcomb (Sub: Whalen)

 

 

X

 

 

 

 

Gina Psaki

X

 

 

Students

 

 

 

Donna Shaw

X

 

 

Andrew Dunn

 

X

 

Eric Pederson

X

 

 

Nicole Hendrix

 

X

 

Daniela Vallega-Neu       

 

 

X

Zach Lusby

 

X

 

 

 

 

 

Rachel Nicholson

 

X

 

Architecture and Allied Arts

 

 

 

Zach Rentschler

 

X

 

Jack Ryan

X

 

 

 

 

 

 

Laura Leete

X

 

 

Classified Staff

 

 

 

Ron Lovinger

 

X

 

John Ahlen

 

 

X

Richard Margerum

X

 

 

Theodora Ko Thompson

X

 

 

 

 

 

 

Jimmy Murray

X

 

 

College of Education

 

 

 

 

 

 

 

Deanna Linville

 

 

X

Career Non-Tenure Track Research

 

 

 

Laura Lee McIntyre

X

 

 

Greg Bryant

X

 

 

Deborah Olson

 

X

 

 

 

 

 

 

 

 

 

Academic Council Chair

 

 

 

Journalism and Communication

 

 

 

Frances White

X

 

 

Debra Merskin

 

 

X

 

 

 

 

 

 

 

 

Ex-Officio

 

 

 

School of Law

 

 

 

Randy Sullivan, President

X

 

 

John Bonine

 

 

X

Rob Kyr, Immediate Past Pres.

X

 

 

 

 

 

 

Michael Schill, UO President

X

 

 

 

 

 

 

Scott Coltrane, Provost

X

 

 

 

 

 

 

Helena Schlegel, ASUO President

 

X

 

Ex Officio: Betina Lynn, Paul Simonds

Guests: Chuck Triplett, Kevin Reed, Mariann Hyland, Amanda Hatch, Kevin Johnson, Peggy Johnson, Wilson Johnson Jr., Kimberly Johnson, Lisa Freinkel, Dulce Castro, Kris Katkus, Ken Doxsee, Melina Pastos, Bil Morrill, Liesl Johnson, Stephanie Dresie Chaney, Ted Calcaterra, Erin Driscoll, Karla Haught, Susan Lesyk, Grant Schoonover, Jane Brubaker, Janny Lau, TK Landazuri, David Landazuri, Liz Hahn, Lois Yoshishige, Johnny Earl, Darin Dehle, and Kurt Willcox

Senate Minutes - 05-18-2016

DRAFT

University Senate Meeting
Wednesday, May 18, 2016
3:30-5:30 pm
156 Straub

Attendance can be found at the bottom of the page.

1. Call to Order: 3:33 pm

2. Approval of Minutes:

2.1 May 11, 2016. Seeing no one interested in modifying the minutes, President Sullivan declared them accepted as currently posted on the Senate website.

4. New Business:

4.1  US15/16/-25: Scheduling of Examinations Policy; Undergraduate Council and Senate Executive Council

President Sullivan read the motion

Vote on policy: Motion passes overwhelmingly.

4.2  US15/16-24: Major/Minor/Certificate/Program Course Overlap Policy; Undergraduate Council

President Sullivan read the motion.

Presented by: Bill Harbaugh. Second: Not needed since motion is coming from committee. Minor typo is corrected.

Vote on policy: Motion passes overwhelmingly.

4.3  US15/16-23: Responsible Employee Policy; Committee on Sexual & Gender-Based Violence

President Sullivan re-opened the discussion on the main motion as amended which was continued from the May 11 Senate meeting.

Motion to amend to clarify several issues raised during previous discussion. Presented by: Bill Harbaugh on behalf of himself, Carol Stabile, and the Office of General Counsel. Second: Stephanie McGee.

Harbaugh explained that among other things the name of the policy would be changed to “Responsible Employee Reporting of Prohibited Discrimination, Harassment, and Sexual Assault”, that references suggesting that reporting helps to reduce the incidence of sexual violence would be removed, that union stewards would be directly listed as exempt from reporting, that the definition of campus community members would be clarified, that the AAEO Office would be recognized as representing the university and should not be seen as an advocate for individuals, and that those impacted by sexual harassment or prohibited discrimination would be encouraged to make use of confidential resources. Harbaugh urged support of the amendment, even if a senator opposed the main motion, because he said it would increase the clarity of the policy.

Vote on amendment to policy: Motion passes overwhelmingly.

Motion to amend by attaching a provision that the policy would sunset on December 15, 2016 unless renewed by the Senate prior to that date. Presented by: Colin Koopman. Second: Edward Teague.

Koopman said there are too many important elements of the policy that haven’t been sufficiently addressed and too little time to do so at this meeting. He noted that most attention so far had been focused on how the policy would affect responsible employees who learn about incidents of sexual violence from students. Faculty-to-faculty revelations of sexual violence, as well as all the policy’s requirements regarding the reporting of incidents of prohibited discrimination, however, had received far less discussion, Koopman said. He urged senators to add a sunset provision, so there would be a clear timeline for further review of the policy.

During discussion of the proposed amendment, senators and guests offered their perspectives on how thoroughly the Committee on Sexual and Gender-Based Violence (CSGBV) had considered the reporting requirements of the policy and whether there had been enough public discussion of the issues being addressed. In response to a question, Missy Matella from the General Counsel's Office explained that some version of this policy had been on the books at the UO since about 2004 either as an Oregon Administrative Rule (OAR) or as Oregon University System (OUS) policy. She said the old policy had the same broad scope as the one being proposed, addressing both sexual violence and prohibited discrimination. The key problem the Senate’s task force identified, she noted, was that the old policy was very unclear about who responsible employees were and what their responsibilities included. That’s why CSGBV was asked to develop a new one.

Vote on sunset amendment: Yes – 27; No – 10. Motion passes overwhelmingly.

Motion to extend discussion on the main motion until 4:40 pm. Presented by: Andrew Dunn. Second: Edward Teague.

President Sullivan ruled that no extension was needed, since the meeting was scheduled to end at 5:30 pm, rather than the usual 5:00 pm. No vote taken. Discussion returned to the main motion as amended.

Jennifer Freyd read parts of a letter from Laura Hanson that was recently posted on the Senate blog. Hanson described her rape a few years ago by a UO fraternity president and her anger at the way she was treated by university administrators. She has offered to help the UO do a better job of preventing sexual violence and caring for those who are assaulted, but she says the UO has rejected her assistance. She opposes mandatory reporting, because it takes away the autonomy of the survivor.

Freyd expressed concern about how the policy will impact her as an educator and her students. She said students feel they need to talk about their own experiences in order to learn. This is the case in the classes she teaches, but also in basic writing classes where students are encouraged to write from the heart. If faculty are going to have to alert students that they are required to report information they receive about prohibited discrimination or sexual violence, it will encroach on students’ academic freedom to discuss and learn from their own experiences. Monique Balbuena agreed and said this is particularly a concern in the Honors College where classes are small. She said it’s important for all students to feel comfortable talking to their teachers and fully taking part in class discussions.

A senator asked what the consequence would be if a faculty member failed to report information they received about prohibited discrimination or sexual violence. Missy Matella said the policy listed a written reprimand as the potential disciplinary action and noted that this could potentially be grieved. Another senator asked what the consequence would be if a faculty member relied on a student’s claim that an incident had been reported when in fact it hadn’t been. Matella said this would probably result in a conversation with the faculty member about the importance of reporting. She urged employees to always report, even if they’re told this has already been done.

A senator asked if the UO was required to have a mandatory reporter policy. General Counsel Kevin Reed said the university is required by law to indicate who is designated to receive reports of sexual violence. Matella added that a large number of universities define faculty as mandatory reporters, including OSU and many other PAC-12 schools.

A senator noted that the current UO policy already requires faculty and most employees to be mandatory reporters and said that will remain the case whether or not the Senate approves the proposed policy. Carol Stabile said the UO has made great strides in the past 18 months in addressing the issue of sexual violence. She praised the proposed policy, because, while it retains mandatory reporting for most employees, it will provide survivors with a range of confidential reporting options, such as Crisis Intervention, the Ombuds Office, and union representatives. Senator Laura Lee McIntyre called the proposed policy a great improvement over the old one. The issue for her, she said, was not academic freedom, but the need to keep students safe and to provide them with resources to both prevent sexual violence and assist those affected by it.

President Sullivan called for a quorum check and established that one still existed.

Motion to extend discussion on the main motion 15 minutes until 5:08 pm. Presented by: Jennifer Freyd. Second: Gina Psaki.

Vote on motion to extend: Yes – 28, No – 8. Motion passes overwhelmingly.

President Sullivan invited Brenda Tracy to offer her perspective. Tracy described the sexual assault she suffered in 1998 at OSU that involved four football player friends. As bad as that was, she said the way she was treated by the DA’s office and OSU administration was even worse. Tracy said she reported the incident and did everything procedurally that she was supposed to do, but in the end the perpetrators only received a small fine and a one game suspension.

Tracy said she has been impacted every day of her life by this incident and the way she was treated. She is adamantly opposed to mandatory reporting policies. Tracy feels these policies silence survivors, because they can prevent survivors from talking to someone they feel close to, if that person has to report the conversation. She recommended that most employees not be made mandatory reporters. Tracy criticized the way this proposed policy was developed, because she felt it did not include sufficient input from sexual assault survivors. She praised OSU for working with her to improve its efforts in this area and said she would be willing to help the UO as well.    

Koopman asked what the federal reporting guidelines are for the parts of the proposed policy that address prohibited discrimination. Reed said the university is required by Title VII to investigate any evidence of prohibited discrimination, but that employee reporting requirements are less stringent. Matella noted that guidelines issued last summer by either the Department of Education or the Office of Civil Rights said universities must respond in cases of alleged prohibited discrimination the way they do for cases of alleged sexual violence.

Motion to extend discussion on the main motion 15 minutes. Presented by: Colin Koopman. Second: Michael Dreiling.

Vote on motion to extend: Motion passes overwhelmingly.

Koopman disagreed that universities are being asked to provide reporting requirements for prohibited discrimination incidents that are as robust as those for sexual violence incidents. He cited several universities that have no reporting requirements at all. Koopman described a scenario where white students would potentially be able to express doubt about the existence of racial discrimination during class discussions and black students would have to decide whether or not to provide evidence of discrimination from their own experiences, knowing that their comments would now need to be reported by the faculty member. Koopman stressed that the same issues would arise with other kinds of prohibited discrimination.

President Sullivan called for a quorum check and established that one still existed.

Dreiling noted that the proposed policy is superior to the existing one, because it clearly designates confidential employees and includes a process that allows interested employees to become exempt from its reporting requirements. He praised the vigorous debate that had occurred, but said much more discussion in the Senate is needed to improve the proposed policy. He urged passage of the proposed policy and said the Senate should work to make it a model for the nation.

Motion to call the question. Presented by: Keith Frazee. Second: Eric Pederson.

Vote on the motion: Yes – 29, No – 3. Motion passes overwhelmingly.

Vote on the main motion as amended. Roll call vote requested and conducted. Yes – 15, No – 16. Motion fails.

4.4  US15/16-26: Approval of Curriculum Report, Spring Term 2016; Frances White (Anthropology), Chair, Committee on Courses

Presented by: Frances White. Second: Not needed since motion is coming from committee.

Vote on policy: Motion passes overwhelmingly.

4.5  US14/15-40: To Promote Representative Attendance at Senate Meetings; Senate Executive Committee

Postponed until next Senate meeting.

5. Open Discussion: None

6. Reports:

6.1 "Academic Continuity," Academic Integrity Taskforce

Postponed until next Senate meeting.

7. Notice(s) of Motion: None

8.   Other Business: None

9.   Adjournment: 5:30 pm

Attendance:

University Senate Members    2015-16         Date: May 18, 2016

Senators

Pres

Abs

Exc

Senators

Pres

Abs

Exc

CAS – Natural Sciences

 

 

 

Librarians

 

 

 

Jeff Cina

 

 

X

Victoria Mitchell

X

 

 

John Conery

X

 

 

Edward Teague

X

 

 

Dejing Dou

 

X

 

 

 

 

 

Jennifer Freyd

X

 

 

Lundquist College of Business

 

 

 

Weiyong He (Sub: Sinclair)

 

 

X

Robin Clement (Sub: Emami)

 

 

X

Ken Prehoda

 

X

 

Jennifer Ellis

X

 

 

Michael Price

X

 

 

 

 

 

 

Reza Rejaie

 

 

X

School of Music and Dance

 

 

 

Hans Dreyer

X

 

 

Alexandre Dossin

 

X

 

 

 

 

 

Idit Shner 

 

X

 

CAS – Social Sciences

 

 

 

 

 

 

 

Jane Cramer

 

 

X

Clark Honors College

 

 

 

Michael Dreiling

X

 

 

Monique Balbuena

X

 

 

William Harbaugh

X

 

 

 

 

 

 

Craig Parsons

 

 

X

Other Academic Units

 

 

 

Peter Walker

 

X

 

Edward Davis

X

 

 

 

 

 

 

 

 

 

 

CAS – Humanities

 

 

 

Officers of Administration

 

 

 

Jane Averill

X

 

 

David Espinoza

X

 

 

Dianne Dugaw

X

 

 

Keith Frazee

X

 

 

Colin Koopman

X

 

 

Stephanie McGee

X

 

 

Geraldine Poizat-Newcomb

X

 

 

 

 

 

 

Gina Psaki

X

 

 

Students

 

 

 

Donna Shaw

X

 

 

Andrew Dunn

X

 

 

Eric Pederson

X

 

 

Nicole Hendrix

X

 

 

Daniela Vallega-Neu        (Sub: Garcia-Caro)

 

 

X

Zach Lusby

X

 

 

 

 

 

 

Rachel Nicholson

X

 

 

Architecture and Allied Arts

 

 

 

Zach Rentschler

X

 

 

Jack Ryan

 

X

 

 

 

 

 

Laura Leete

X

 

 

Classified Staff

 

 

 

Ron Lovinger

X

 

 

John Ahlen

X

 

 

Richard Margerum

X

 

 

Theodora Ko Thompson

X

 

 

 

 

 

 

Jimmy Murray

X

 

 

College of Education

 

 

 

 

 

 

 

Deanna Linville

X

 

 

Career Non-Tenure Track Research

 

 

 

Laura Lee McIntyre

X

 

 

Greg Bryant

X

 

 

Deborah Olson

 

X

 

 

 

 

 

 

 

 

 

Academic Council Chair

 

 

 

Journalism and Communication

 

 

 

Frances White

X

 

 

Debra Merskin

X

 

 

 

 

 

 

 

 

 

 

Ex-Officio

 

 

 

School of Law

 

 

 

Randy Sullivan, President

X

 

 

John Bonine

 

 

X

Rob Kyr, Immediate Past Pres.

 

X

 

 

 

 

 

Michael Schill, UO President

 

X

 

 

 

 

 

Scott Coltrane, Provost

 

X

 

 

 

 

 

Helena Schlegel, ASUO President

 

X

 

Ex Officio: Betina Lynn, Paul Simonds

Guests: Chuck Triplett, Kevin Reed, Carol Stabile, Renae DeSautel, Jennifer LaBelle, Kristen Reinhardt, Karen Sprague, Missy Matella, Dana Rognlie, Mariann Hyland, Tran Nguyen, Alison Schmitke, Marco Esters, Ritu Roy, Max Thornberry, Melody Wu, Deanna Walters, Kris Katkus, Quantrell Willis, Jacob Levernier, Lauren Vega O’Neil, BB Beltran, Alex Henry, Christine Grummon, Brenda Tracy, Lamia Karim, Nicole Francisco, Susan Gary, Shea Northfield, Rachael Wallace, and Kurt Willcox

Senate Minutes - 05-11-2016

University Senate Meeting
Wednesday, May 11, 2016
3:00-5:00 pm
Knight Library Browsing Room

Attendance can be found at the bottom of the page.

1. Call to Order: 3:02 pm

2. Approval of Minutes:

2.1 April 20, 2016. Seeing no one interested in modifying the minutes, President Sullivan declared them accepted as currently posted on the Senate website.

4. New Business:

4.1  US15/16-29: Repeal of Obsolete OUS Academic Policies; The Senate Curriculum Matters Policy Working Group and the Senate Executive Committee

President Sullivan briefly reviewed the policies proposed for batch repeal all of which had been discussed at the previous Senate meeting.

Vote on repeal: Motion passes overwhelmingly.

4.2  US15/16-27: Revision of Academic Classification and Rank policy; Senate Employment Matters Work Group and Senate Executive Committee

President Sullivan read the motion which is intended to make this policy consistent with the UO/UA collective bargaining agreement and for all faculty. Senator Michael Dreiling asked that links he had provided for the Academic Affairs and Tenure Reduction Committee’s websites be added to this policy. President Sullivan assured him that they would be added.

Vote on policy: Motion passes overwhelmingly.

4.3  US15/16-28: Revision of Sabbatical Leave policy; Senate Employment Matters Work Group and Senate Executive Committee

President Sullivan read the motion which is intended to make this policy consistent with the UO/UA collective bargaining agreement and for all faculty.

Vote on policy: Motion passes overwhelmingly.

4.4  US15/16-23: Responsible Employee Policy; Committee on Sexual & Gender-Based Violence

President Sullivan read the policy proposal and noted that debate was scheduled to close at 3:45 pm.

Carol Stabile, co-chair of the Committee on Sexual and Gender-Based Violence, explained that the committee had been charged with developing a new policy about reporting sexual violence that was clear about both how to report and who was required to report. Clearly understood reporting protocols are considered a critical element in the university’s efforts to reduce/eliminate the incidence of sexual violence. Stabile noted that the committee had spent this past academic year working on the policy and had sought input from a wide range of stakeholders.

Stabile stressed that the policy provides survivors with options on where and how to report and that no one will be required to file a formal complaint. One of the policy’s goals is to put survivors in touch with confidential employees who can connect them with the services they need. In particular, she noted, graduate students, staff, and faculty at the UO will now have access to confidential reporting sources, which is an option that is not readily available at other colleges and universities.

Stabile acknowledged that there are serious principled disagreements about reporting policies here and elsewhere. She is concerned, though, that efforts to protect survivors not be confused with the interests of some faculty members who do not want to be mandatory reporters. Stabile is not opposed to providing a training program for faculty who want to be exempt from reporting requirements, but her direct experience has been that sexual violence flourishes when faculty are not required to report it.

Motion to amend by creating a training program for employees who want to be exempt from the policy’s reporting requirements. Presented by: Bill Harbaugh on behalf of Darci Heroy, Interim AVP and Title IX Coordinator. Second: Keith Frazee.  

Vice President Harbaugh read the amendment. With certain exceptions, it would allow the Title IX Coordinator to certify employees as exempt from reporting incidents of sexual misconduct told to them by students, as long as they have undergone a required training program. These exempt employees would be required to provide the students who confide in them with information about reporting procedures and support resources. They would also have to debrief any reports of sexual misconduct they receive with the Crisis Intervention Office.

Heroy said she is willing to explore all reporting options and is committed to continually improving the reporting process. She acknowledged the tension that exists in any policy that seeks to protect privacy rights, provide community safety, and emphasize prevention. She said that she supports this policy with the exempt employee amendment, because it provides clarity and consistency and will help prevent sexual violence. Heroy rejected claims that the UO administration supports a broad reporting policy, simply because it is concerned about liability and compliance with federal law.

In response to questions about the proposed training program, Missy Matella from the General Counsel’s Office said the intent is to model it after the state’s certified advocate training program. She said the university would reach out to interested stakeholders to get their advice in designing the program.

Senator John Ahlen noted that this proposed amendment still doesn’t explicitly address the issue of exempting union stewards as mandatory reporters when acting in their official capacities. Matella said her office has developed a proposed amendment to deal with this which can be considered later in the meeting. It would do so by recognizing that conversations between union stewards and members on work-related matters are privileged under law, which would thus disqualify information derived from those conversations as “credible evidence” in any proceeding.

Motion to amend by clarifying that this exempt employee amendment does not apply to union stewards and confidential employees. Presented by: Laura Lee McIntyre. Second: John Ahlen.

Vote on amendment: Motion fails overwhelmingly.

President Sullivan called for a vote on the original exempt employee amendment.

Vote on exempt employee amendment: Yes – 26, No – 9. Motion passes.

Motion to extend discussion on this agenda item for 15 minutes to 4:03 pm. Requires 2/3 vote. Presented by: Keith Frazee. Second: Monique Balbuena.

Vote to extend discussion: Motion passes overwhelmingly.

Senators asked for information about several aspects of the current and proposed policies. For example, who is required to report under the current emergency policy? Matella said everyone who is not a confidential employee, such as those at the Counseling and Testing Center, is required to report information they receive about prohibited discrimination and sexual misconduct to the Title IX Coordinator, the AAEO office, or Crisis Intervention. Frazee noted that while all student employees are currently required to report, only Resident Assistants and GTFs would be required to report under the proposed policy.

Senators also raised other concerns. Senator Jennifer Freyd concentrated on the need for survivors to be in control of the situation and how important it is for them to be able to disclose their experience to someone of their own choosing. She said research shows that survivors will be harmed if this is not the case. Freyd also stated that there is no evidence to demonstrate that mandatory reporting leads to a reduction in sexual violence. Harbaugh noted that discussion so far had focused almost exclusively on sexual misconduct involving students and expressed concerns about the reporting of faculty-on faculty sexual misconduct. He pointed out that the only option for reporting faculty incidents under the proposed policy is to the AAEO office, which he said is widely mistrusted. Senator Michael Dreiling expressed concern that the prohibited discrimination reporting requirements in the proposed policy had not been discussed at all and urged more conversation about impacts on all categories of employees.

Motion to extend discussion on this agenda item for 15 minutes to 4:20 pm. Requires 2/3 vote. Presented by: Laura Lee McIntyre. Second: Craig Parsons.

Vote to extend discussion: Motion passes overwhelmingly.

President Sullivan invited student comment on the proposed policy. Dana Rognlie and Marco Esters read a letter from the Sexual Violence Support Caucus of the Graduate Teaching Fellows Federation (GTFF) that had been distributed earlier to senators. They praised the proposed policy for greater clarity and its safe disclosure provisions and expressed support for the adopted exempt employee amendment. They faulted the policy, though, for its mandatory reporting provisions and for not protecting the “agency” of survivors. They said the university needs a “survivor-centered” system. They also raised concerns about the policy’s protections for students of color, LGBTQ students, and international GTFs. Jennifer Gomez, a GTF, focused on the need for survivors to be in charge of the reporting process. She said that when a survivor discloses sexual misconduct to someone, that person should be required to follow the survivor’s preferences on whether or not the situation gets reported. This is the only way to develop trust, she said; it can’t be mandated.

Motion to extend discussion on this agenda item until 4:45 pm. Requires 2/3 vote. Presented by: Keith Frazee. Second: Laura Lee McIntyre.

Vote to extend discussion: Motion passes overwhelmingly.

Motion to amend by clarifying which student employees are required to report and by noting that privileged conversations, such as those union stewards may have, are not considered “credible evidence”. Presented by: Laura Lee McIntyre. Second: Keith Frazee.

During discussion there was uncertainty over exactly what changes were covered by the proposed amendment. The main changes are in sections II,F (student employees) and II,H (credible evidence), but the text displayed for senators to consider included a number of smaller changes elsewhere in the policy. President Sullivan ruled that the issue would have to be divided. The Senate would first consider the changes to sections II,F and II,H and then there would need to be a second amendment to address the other proposed changes.

Senator Freyd asked a series of hypothetical questions about what the policy means when it says that employees who “receive” information about prohibited discrimination or sexual misconduct must report it. Matella clarified that victims of discrimination or sexual violence are not “receiving” that information and are thus not required to report their own situation. She said that if two employees in the same room experience the same incidents of discrimination or sexual misconduct (their own and the other person’s), they would be required under the proposed policy to report the incident involving the other person, but not their own. In response to Freyd’s scenario about a person discovering a gender pay gap involving themselves and others in their department, Matella said that this constituted “receiving” information about discrimination and the person would be required to report it.

Others raised further questions about privileged conversations. Senator Edward Davis asked whether any in a group of employees who meet with the Ombuds to discuss a situation involving sexual misconduct or discrimination would be required to report on what was said. Matella said they would not be required to report about what they heard. Senator Ahlen expressed reservations about using the issue of privileged conversations to address the question of whether union stewards in their official capacities should be classified as exempt from reporting. He noted that on several occasions university managers had asked him to divulge the contents of conversations with employees that he considered to be privileged, because of his status as a union steward.

Bethany Howe, a GTF and former high school teacher, described her experience as a mandatory reporter in the public schools. She said she always told students she was a mandatory reporter, but this didn’t deter them from disclosing what had happened to them. Howe feels teachers should be obligated to report in such situations, because students are reaching out and asking for help and reporting will get them the help they need.

Motion to call the question on the amendment. Presented by: ________. Second: Keith Frazee.

Vote on calling the question: Motion passes overwhelmingly.

Vote on the amendment to make changes in sections II,F and II,H: Passes overwhelmingly.

Senator Colin Koopman asked if the Committee on Sexual and Gender-Based Violence had any evidence that requiring reporting of sexual violence either helps victims or increases the amount of reporting. Renae DeSautel who directs the Crisis Intervention office and is an ex-officio member of the committee noted that her office has received 200 reports of sexual violence this academic year and that 90% were the result of mandatory reporting. She also said that a doctoral dissertation will be released soon that describes survivors’ experiences with the reporting and support processes at the UO.

Frances White urged senators to support the extensive efforts made by the committee in developing this policy and noted, as others had, that this policy could always be revised and improved in the future.

Motion to postpone consideration of US15/16-23 as amended until the May 25 Senate meeting. Presented by: Michael Dreiling. Second: Debra Merskin.

Vote on motion to postpone: Motion passes overwhelmingly.

Motion to extend this meeting until 5:30 pm to consider other agenda items. Presented by: Randy Sullivan. Second: Bill Harbaugh.

Vote on motion to extend the meeting time: Motion fails overwhelmingly.

4.5  US15/16/-25: Scheduling of Examinations Policy; Undergraduate Council and Senate Executive Council

Postponed until next Senate meeting.

4.6  US15/16-24: Major/Minor/Certificate/Program Course Overlap Policy; Undergraduate Council

Postponed until next Senate meeting.

5. Open Discussion: None

6. Reports:

6.1  "Academic Continuity," Academic Integrity Taskforce

Postponed until next Senate meeting.

7. Notice(s) of Motion: None

8.   Other Business:

8.1 Executive Session – Affirm recipients of four Senate awards

Senators affirmed the recipients selected by the four awards committees.

Senators determined that an additional Senate meeting needs to be scheduled in order to complete all business by the end of the term, including all items carried over from today’s meeting. That extra meeting will be on Wednesday, May 18 from 3 – 5 pm with location to be determined.

9.   Adjournment: 5:00 pm

Attendance:

University Senate Members    2015-16         Date: May 11, 2016

Senators

Pres

Abs

Exc

Senators

Pres

Abs

Exc

CAS – Natural Sciences

 

 

 

Librarians

 

 

 

Jeff Cina

X

 

 

Victoria Mitchell

X

 

 

John Conery

X

 

 

Edward Teague

 

 

X

Dejing Dou

X

 

 

 

 

 

 

Jennifer Freyd

X

 

 

Lundquist College of Business

 

 

 

Weiyong He (Sub: Sinclair)

 

 

X

Robin Clement

X

 

 

Ken Prehoda

 

X

 

Jennifer Ellis

X

 

 

Michael Price

X

 

 

 

 

 

 

Reza Rejaie

X

 

 

School of Music and Dance

 

 

 

Hans Dreyer

X

 

 

Alexandre Dossin

 

 

X

 

 

 

 

Idit Shner 

X

 

 

CAS – Social Sciences

 

 

 

 

 

 

 

Jane Cramer

X

 

 

Clark Honors College

 

 

 

Michael Dreiling

X

 

 

Monique Balbuena

X

 

 

William Harbaugh

X

 

 

 

 

 

 

Craig Parsons

X

 

 

Other Academic Units

 

 

 

Peter Walker

X

 

 

Edward Davis

X

 

 

 

 

 

 

 

 

 

 

CAS – Humanities

 

 

 

Officers of Administration

 

 

 

Jane Averill

X

 

 

David Espinoza

X

 

 

Dianne Dugaw

X

 

 

Keith Frazee

X

 

 

Colin Koopman

X

 

 

Stephanie McGee

X

 

 

Geraldine Poizat-Newcomb

X

 

 

 

 

 

 

Gina Psaki (Sub:Middlebrook)

 

 

X

Students

 

 

 

Donna Shaw

 

 

X

Andrew Dunn

X

 

 

Eric Pederson

X

 

 

Nicole Hendrix

X

 

 

Daniela Vallega-Neu

 

 

X

Zach Lusby

 

X

 

 

 

 

 

Rachel Nicholson

X

 

 

Architecture and Allied Arts

 

 

 

Zach Rentschler

 

X

 

Jack Ryan

X

 

 

 

 

 

 

Laura Leete

 

X

 

Classified Staff

 

 

 

Ron Lovinger

X

 

 

John Ahlen

X

 

 

Richard Margerum

X

 

 

Theodora Ko Thompson

X

 

 

 

 

 

 

Jimmy Murray

X

 

 

College of Education

 

 

 

 

 

 

 

Deanna Linville

X

 

 

Career Non-Tenure Track Research

 

 

 

Laura Lee McIntyre

X

 

 

Greg Bryant

X

 

 

Deborah Olson

 

X

 

 

 

 

 

 

 

 

 

Academic Council Chair

 

 

 

Journalism and Communication

 

 

 

Frances White

X

 

 

Debra Merskin

X

 

 

 

 

 

 

 

 

 

 

Ex-Officio

 

 

 

School of Law

 

 

 

Randy Sullivan, President

X

 

 

John Bonine

 

 

X

Rob Kyr, Immediate Past Pres.

X

 

 

 

 

 

 

Michael Schill, UO President

 

X

 

 

 

 

 

Scott Coltrane, Provost

 

X

 

 

 

 

 

Helena Schlegel, ASUO President

X

 

 

Ex Officio: Betina Lynn, Paul Simonds

Guests: Chuck Triplett, Kevin Reed, Melina Pastos, Carol Stabile, Renae DeSautel, Darci Heroy, Terry McQuilkin, Amanda Hatch, Jennifer LaBelle, Jen Gomez, Kristen Reinhardt, Karen Sprague, Missy Matella, Max Burns, Justin Robbio, Quinn Haaga, Dana Rognlie, Christina Jackson, Mariann Hyland, Jana Prikryl, Melissa Barnes, Tran Nguyen, Patrick Jones, Bethany Howe, Alison Schmitke, David Morris, Marco Esters, Laura Strait, Jeremiah Favara, Shuo Xu, Sharmista Chaudhury, Ritu Roy, Sara Sacks, and Kurt Willcox

Senate Minutes - 04-20-2016

University Senate Meeting
Wednesday, April 20, 2016
3:00-5:00 pm
Knight Library Browsing Room

Attendance can be found at the bottom of the page.

1. Call to Order: 3:13 pm

2. Approval of Minutes:

2.1 April 6, 2016. Seeing no one interested in modifying the minutes, President Sullivan declared them accepted as currently posted on the Senate website.

4. New Business:

4.1 US15/16-14: Respecting the Differing Roles of the Senate and the Faculty Advisory Council; Frank Stahl, Emeritus in Biology

Presented by: Frank Stahl. Second: Dianne Dugaw.

Frank Stahl described the differing roles of the UO president and Senate in governing the university. He said the UO Constitution of 2011 designates the Senate as the body that represents the faculty and campus community, especially when there are disagreements with the president. Stahl noted that while a vote of the Senate now requires all non-administrative committee meetings to be open, an exception was made to allow the Faculty Advisory Council (FAC) to remain closed. This was done at the request of UO President Schill, so the group’s discussions could remain confidential. In the past, Stahl said, previous UO presidents have used the FAC in ways that were detrimental to the Senate and the university community. Since FAC meetings are closed and since the Senate president and vice-president both serve as ex officio FAC members, Stahl is concerned that this compromises the Senate’s independence and role in shared governance. Stahl’s resolution seeks to remove the Senate president and vice-president completely from the FAC, prohibit any senator from serving on the FAC in any capacity, and prevent senators from attending any FAC meeting that is not open to the public.

 

Several senators expressed opposition to the motion saying they thought it improved communication with the administration if Senate leaders participated in FAC meetings or that there could be unintended consequences to this change in the way the FAC has operated for 20 years. Other senators questioned how the FAC makes decisions and what the benefit of participation is to the Senate, not just the Senate officers individually.

Motion to extend the designated discussion time. Presented by: Jane Cramer. Second: Colin Koopman. Non-debatable; requires 2/3 vote.

Vote on extending discussion: Yes – 14. No – 13. Motion fails.

Vote on main motion: Yes – 8. No – 18. Motion fails.

5. Open Discussion:

President Sullivan explained that the Policy Advisory Committee and the policy work groups have been actively reviewing the large number of policies inherited from OUS and are proposing a number for revision or repeal. They are on today’s agenda as discussion items, he said, but they will be back before the Senate for a formal vote on May 11. He urged anyone who has concerns about any of the policies to raise them, so the concerns can be addressed before the Senate votes.

5.1 Curriculum and academic personnel policies

Policy Repeal Proposals, via Policy Advisory Council and Curriculum Matters workgroup:

-  OUS 52 Tuition Policy: No concerns were raised. (Policy was reviewed by the Senate Executive Committee, not the Curriculum Matters workgroup.)

-  OUS 12 Centers and Institutes in OUS: No concerns were raised.

-  OUS 50 Sustainability recommendation: A senator asked if it would be wise to retain this OUS statement of sustainability goals, even though the UO has its own policy in this area. Steve Mital, Director of the UO Office of Sustainability, said he has no objection to repealing the OUS policy, because the UO culture around sustainability is very active, including a thriving Environmental Studies program.

-  Curricular Policies & Procedures: No concerns were raised.

-  Admissions Policies and Requirements: No concerns were raised.

Motion to suspend the rules and hold a vote on repealing these policies now, rather than at the next Senate meeting. Presented by: Keith Frazee. Second: Stephanie McGee.

Vote on suspension of rules: Yes – 16. No – 16. Motion fails.

Policy Revision Proposals:

President Sullivan noted that these policies were reviewed by the Employment Matters workgroup and that their proposed revisions are intended primarily to ensure that unrepresented faculty are treated similarly to those faculty with union representation. Much of the new policy language is taken directly from the UO/UA collective bargaining agreement (CBA).

-  580.020.0005 Academic Classification and Rank: No objections were raised. A question was asked about why the policy doesn’t mention emeritus faculty. It appears that is because it is a title conferred on retired faculty by Academic Affairs and not something negotiated by the UO and UA. Michael Dreiling who is president of UA agreed this topic should be addressed in the policy. He also reviewed the history of the contract language that the policy revisions are based on and noted that Gina Psaki is the Senate liaison to United Academics and its CBA. Colin Koopman suggested that the Senate should have a liaison to the administration bargaining team, as well, to help apprise them of what faculty want.

-  580.021.0200-245 Sabbatical Leave: No objections were raised. Dreiling reported that the new language on one-term sabbatical pay was the result of contract negotiations last year between the faculty and administration.

5.2  Responsible Employee Policy: Committee on Sexual and Gender-Based Violence (CSGBV)

Carol Stabile introduced the policy proposal and said it has been the subject of extensive discussions and revisions within the committee. It will continue the requirement that faculty and staff with a few exceptions report to the university when they become aware of situations involving sexual violence and harassment. She said the committee’s overriding concerns were to get victims the resources they need and to try to prevent perpetrators from becoming serial abusers. She noted that the policy will give victims choices, including confidential reporting to the UO’s Crisis Intervention Services, and it will not force them to pursue formal complaints.

Several senators asked about the rationale for excluding most student workers from the mandatory reporting requirement. While some student workers are in positions with limited responsibility, they said, others have significant responsibility for the safety and well-being of others, such as those in the Outdoor Program and student orientation programs. Stabile noted that students working as resident assistants in University Housing and all graduate teaching fellows are considered mandatory reporters, but she and Missy Matella from the Office of General Counsel both welcomed further discussion on this aspect of the policy.

John Ahlen recommended that the policy be revised, so that all union stewards would be treated as confidential employees.

Several other senators said studies show that abuse victims suffer further harm when they feel they don’t have control over how their situation is being handled. These senators expressed concern that requiring faculty to pass on reports of sexual violence could have a negative impact on victims. President Sullivan read comments from Jennifer Freyd who was not able to attend that raised similar concerns. Freyd asked for further discussion of the goals behind a UO reporting policy and how we can best meet them.

Stabile acknowledged this concern and said it had been discussed extensively within the committee. Darci Heroy, UO’s Interim Assistant Vice President and Title IX Coordinator, said the university will only pursue action against alleged perpetrators without the victim’s permission in cases where they believe the health and safety of other members of the UO community are threatened, such as when serial abusers are involved. She said these situations are very rare. She also noted that her office is open to various reporting methods, including Project Callisto that allows for anonymous, online reporting. President Sullivan said there will be a blog post on the Senate website where this discussion can continue before the policy is voted on at the May 11 Senate meeting.

6. Reports:

6.1 Divestment Report; Divest UO

Erik Jung, co-coordinator of Divest UO, reviewed the history of efforts to get the UO Foundation to divest itself of investments in fossil fuels, including an ASUO-conducted student referendum and the Senate’s unanimous resolution in favor of divestment. He described the nine-week sit-in in Johnson Hall to urge UO President Schill to support divestment and said that effort would end on April 21 with a mock wedding in the EMU Amphitheater between the UO Foundation and the fossil fuel industry. The UO Foundation has told Divest UO that it can’t change its investments for social causes, but must focus only on investment returns. Jung also announced a new nationwide Divestment Fund being set up by student divestment groups. The fund will accept peoples’ donations to colleges and universities whose student divestment groups are participating in the fund, but the donations will only be passed on to the schools after they have divested themselves of fossil fuel investments. If a school hasn’t divested by the end of 2017, its donations will be split among the participating schools that have divested.

7. Notice(s) of Motion: None

8.   Other Business:

Vice President Harbaugh reported that the search committee for the new Law School dean had been constructed improperly. The Provost was supposed to seek input on the faculty members of the committee from the Senate and this was not done. Harbaugh said he is working with Provost Scott Coltrane to remedy the situation.

President Sullivan reminded senators and guests that there will be a Town Hall meeting for the entire campus community next Wednesday, April 27 from 3:30 – 5:30 pm in 156 Straub to review UO President Schill’s ongoing resource realignment process.

9.   Adjournment: 5:00 pm

Attendance:

University Senate Members    2015-16         Date: April 20, 2016

Senators

Pres

Abs

Exc

Senators

Pres

Abs

Exc

CAS – Natural Sciences

 

 

 

Librarians

 

 

 

Jeff Cina

X

 

 

Victoria Mitchell

 

 

X

John Conery

X

 

 

Edward Teague

X

 

 

Dejing Dou

 

 

X

 

 

 

 

Jennifer Freyd

 

 

X

Lundquist College of Business

 

 

 

Weiyong He

X

 

 

Robin Clement

X

 

 

Ken Prehoda

 

X

 

Jennifer Ellis (Sub: Emami)

 

 

X

Michael Price

X

 

 

 

 

 

 

Reza Rejaie

X

 

 

School of Music and Dance

 

 

 

Hans Dreyer

X

 

 

Alexandre Dossin

 

 

X

 

 

 

 

Idit Shner 

X

 

 

CAS – Social Sciences

 

 

 

 

 

 

 

Jane Cramer

X

 

 

Clark Honors College

 

 

 

Michael Dreiling

X

 

 

Monique Balbuena

X

 

 

William Harbaugh

X

 

 

 

 

 

 

Craig Parsons

X

 

 

Other Academic Units

 

 

 

Peter Walker

X

 

 

Edward Davis

X

 

 

 

 

 

 

 

 

 

 

CAS – Humanities

 

 

 

Officers of Administration

 

 

 

Jane Averill

X

 

 

David Espinoza

X

 

 

Dianne Dugaw

X

 

 

Keith Frazee

X

 

 

Colin Koopman

X

 

 

Stephanie McGee

X

 

 

Geraldine Poizat-Newcomb

X

 

 

 

 

 

 

Gina Psaki

 

 

X

Students

 

 

 

Donna Shaw

 

 

X

Max Burns

 

X

 

Eric Pederson

X

 

 

Zach Lusby/Keegan Williams-Thomas

 

X

 

Daniela Vallega-Neu

 

 

X

Martin Martinez-Santoyo

 

X

 

 

 

 

 

Tess Mor/Hannah Thompson

 

X

 

Architecture and Allied Arts

 

 

 

Evan Roth (Kevin Dobyns)

 

X

 

Jack Ryan

 

 

X

 

 

 

 

Laura Leete

X

 

 

Classified Staff

 

 

 

Ron Lovinger

 

X

 

John Ahlen

X

 

 

Richard Margerum

X

 

 

Theodora Ko Thompson

X

 

 

 

 

 

 

Jimmy Murray

X

 

 

College of Education

 

 

 

 

 

 

 

Deanna Linville

 

 

X

Career Non-Tenure Track Research

 

 

 

Laura Lee McIntyre

X

 

 

Greg Bryant

X

 

 

Deborah Olson